Proficient Strata Corp Services
Management Services
- Complying to all requirements under the Owners Corporation Act 2006 & Regulations.
- Convening and conducting Inaugural General Meetings, Annual General Meeting, Special General Meetings and Committee Meetings.
- Arranging for maintenance, repair and replacement of common property in accordance with the instructions of the owners corporation.
- 24 hour Emergency Hotline for repairs of common property.
- Handle all correspondence on behalf of the Owners Corporation.
- Arranging for maintenance, repair and replacement of common property in accordance with the instructions of the owners corporation.
- Arrange quotations for works to the common property.
- Preparing circulars and conduct surveys.
- Recommend Audits and Expenditure Reviews and calling for tenders to ensure the Owners Corporation is operating cost effectively.
- Enforcing the rules relating to common property.
- Prepare Owners Corporation Certificates.
- Maintain an accurate record of correspondence , asset register , strata plan , rules and regulations.
- Arrange a Maintenance Plan.
- Attending to statutory requirement.
Financial Management
- Maintaining the accounts of the owners corporation and preparing the Financial Reports (The annual income and expenditure statement, balance sheet and bank statement are enclosed for each owner’s review with the Annual General Meeting agenda.
- Operate a separate bank account for each owners corporation in the name of the Owners Corporation via Macquarie Bank to provide transparency of all payments and receipts
- Provide reports in a easy to understand format.
- Invoicing Owners Corporation Fees – Proficient Strata Corp issues levy notices to lot owners and ensures they are paid directly into the Owners Corporation Bank Account which is held in trust. Various payment options are offered including via B-Pay, Credit Card and at any Australia Post office.
- Validating and Payment of Invoices.
- Arrears Monitoring &Recovery.
- Preparation & lodgement of Quarterly Business Activity Statements & Annual Tax Returns.
- Budget Forecast ( Admin& Sinking Fund).
- Present a full set of Financial Records to all members at the appropriate meetings.
Insurance Management
- Competitive insurance quotations are sought on behalf of Owners Corporations annually prior to Insurance Renewal.
- Quotes obtained are then forwarded to the committee for their review and approval.
- Proficient Strata Corp will handle all Insurance claims and lodgement, Insurance renewal including obtaining Insurance Valuations where required.